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How permissions work with Secure Embed

The great thing about Secure Embed is that access to the file or folder is only granted if the permissions have already been assigned to you in Microsoft 365. This ensures the security of proprietary information.

It is therefore advisable to review the permissions of a file or folder within Microsoft 365 before sharing it in (although it's acceptable if you choose not to).

One approach is to align group memberships in Microsoft 365 with those in

OneDrive for Business

Normally within your personal files in OneDrive for Business, the files are not shared, unless you have already shared them yourself.

We consider it a bit of an anti-pattern to be sharing folder or files from OneDrive for Business with people in because you have to consider how you’ve already shared these files within Microsoft 365.

OneDrive is intended for personal use, so it's preferable to explore using SharePoint sites, which are designed for sharing.

Nevertheless, if you are comfortable sharing items in OneDrive, rest assured, we have you covered.

SharePoint Online

SharePoint sites are built for sharing, therefore if you have similar group memberships within your SharePoint site as you do within your boards, administration will be kept to a minimum.

Requesting permission when the folder or file has not been shared with you

If you find that a you do not have access to a file or folder, you’ll see the following screen:

Screenshot 2024-05-14 at 16.15.09.png

Getting access to a file or folder is simple and is detailed in this page:

Requesting access to a folder or file

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