I cannot find a file or folder from my SharePoint site in the automation recipe

Our automations Microsoft 365 use the same search index which Microsoft 365 uses. SOmetimes

New files or folders missing from the search index

When you create a new file on Microsoft 365, or a new site in SharePoint Online, it typically gets indexed by Microsoft Graph within a few minutes, but the exact timing can vary based on several factors. The SharePoint search crawler operates on a schedule, and new or modified content is indexed during these crawls. Generally, the indexing might take from 5 to 15 minutes, but it can be longer if there is a high volume of changes or the system is under load.

For urgent indexing needs, SharePoint offers options to manually trigger a reindex of a document library, which will ensure that the content is included in the next scheduled crawl. However, even with manual triggering, the indexing is still subject to the overall system's current load and scheduling.

If you find that content is not being indexed as expected after a reasonable amount of time, it's a good idea to check if there are any issues with the indexing settings or if manual reindexing might be necessary.

Existing files or folder disappearing from the search index

Sometimes, folders can disappear from the Microsoft 365 search index. A common way to get them back into the search index is to edit the folder in some way.

This video describes one method that has allowed a folder to be reindexed by Microsoft 365:

Further reading

• Overview of search in SharePoint

• Manually request crawling and reindexing of a site, a library or a list